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Practical employment law information to support your business, from Clover HR

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Establishing a successful recruitment process and clear written employment contracts for new employees can have a major impact on your business.

Every business needs to be aware of its obligations under minimum wage and equal pay laws, as well as recent pensions auto-enrolment changes.

You must comply with legal restrictions on employees' working hours and time off, or risk claims, enforcement action and even prosecution.

The right employment policies are an essential part of effective staff management. Make sure any policy is clear and well communicated to employees.

While sick employees need to be treated fairly, you need to ensure that 'sickness' is not being used as cover for unauthorised absence.

Most pregnant employees are entitled to maternity leave and maternity pay, while new fathers are entitled to paternity leave and paternity pay.

As well as undermining morale, illegal discrimination can lead to workplace grievances. Employee discrimination is covered by the Equality Act 2010.

Home, remote and lone workers are becoming increasingly commonplace. Key issues include communication and how to manage and motivate people remotely.

The right approach to consulting with and providing information to your employees can improve employee motivation and performance.

Disciplinary and grievance issues can be a major burden to employers. Putting in place and following the right procedures is essential.

Following the right dismissal and redundancy procedures helps protect your business and minimise the risk of a legal dispute at tribunal.

Employment tribunal claims are a worrying prospect for any employer. A tribunal case is a no-win situation – even if the claim is unjustified.

Exporters urged to sign up to new customs system

14 March 2023

HMRC is changing the way that UK exporters make customs declarations; businesses have to sign up to a new system by 30 November 2023.

Any business that exports goods must move to a new HMRC customs IT platform by 30 November in order to continue trading internationally.

The UK's new single customs platform is called the Customs Declaration Service and it replaces the current Customs Handling of Import and Export Freight (CHIEF) system. The CHIEF system has already closed for import declarations.

Whether they make their own declarations or use an intermediary, HMRC is urging businesses to act now to plan and move to the Customs Declaration Service.

According to the government, the new system offers a number of benefits:

  • It allows businesses to submit customs documents digitally and safely using the Secure File Upload service;
  • It provides a single financial dashboard to view account statements, make payments and control standing authority;
  • It gives real-time notifications and alerts on all customs declarations and movements;
  • Businesses can open a duty deferment account and make payments by card or bank transfer enabling goods to clear customs without delay.

Preparing to move to the new system

To help businesses and agents plan their move to the Customs Declaration Service, HMRC has published step-by-step checklists. Businesses can also use the Trader Dress Rehearsal service to prepare. This service enables firms to practise realistic business scenarios using their own account data and software, without risk. It can also be used to train staff.

Written by Rachel Miller.

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