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Practical employment law information to support your business, from Clover HR

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Setting up a business involves complying with a range of legal requirements. Find out which ones apply to you and your new enterprise.

Every business needs to be aware of its obligations under minimum wage and equal pay laws, as well as recent pensions auto-enrolment changes.

What particular regulations do specific types of business (such as a hotel, or a printer, or a taxi firm) need to follow? We explain some of the key legal issues to consider for 200 types of business.

While poor governance can bring serious legal consequences, the law can also protect business owners and managers and help to prevent conflict.

You must comply with legal restrictions on employees' working hours and time off, or risk claims, enforcement action and even prosecution.

The right employment policies are an essential part of effective staff management. Make sure any policy is clear and well communicated to employees.

Whether you want to raise finance, join forces with someone else, buy or sell a business, it pays to be aware of the legal implications.

While sick employees need to be treated fairly, you need to ensure that 'sickness' is not being used as cover for unauthorised absence.

Marketing matters. Marketing drives sales for businesses of all sizes by ensuring that customers think of their brand when they want to buy.

Most pregnant employees are entitled to maternity leave and maternity pay, while new fathers are entitled to paternity leave and paternity pay.

Commercial disputes can prove time-consuming, stressful and expensive, but having robust legal agreements can help to prevent them from occurring.

As well as undermining morale, illegal discrimination can lead to workplace grievances. Employee discrimination is covered by the Equality Act 2010.

Whether your business owns or rents premises, your legal liabilities can be substantial. Commercial property law is complex, but you can avoid common pitfalls.

Home, remote and lone workers are becoming increasingly commonplace. Key issues include communication and how to manage and motivate people remotely.

With information and sound advice, living up to your legal responsibilities to safeguard your employees, customers and visitors need not be difficult or costly.

The right approach to consulting with and providing information to your employees can improve employee motivation and performance.

As information technology continues to evolve, legislation must also change. It affects everything from data protection and online selling to internet policies for employees.

Disciplinary and grievance issues can be a major burden to employers. Putting in place and following the right procedures is essential.

Following the right dismissal and redundancy procedures helps protect your business and minimise the risk of a legal dispute at tribunal.

Intellectual property (IP) isn't solely relevant to larger businesses or those involved in developing innovative new products: all products have IP.

Employment tribunal claims are a worrying prospect for any employer. A tribunal case is a no-win situation – even if the claim is unjustified.

Knowing how and when you plan to sell or relinquish control of your business can help you to make better decisions and achieve the best possible outcome.

From bereavement, wills, inheritance, separation and divorce to selling a house, personal injury and traffic offences, learn more about your personal legal rights.

The Freedom of Information Act and your trade secrets

Public bodies now have to release information they hold on you - even to your competitors - unless exemptions apply. Follow the tips in this article to make sure your confidential business information doesn't inadvertently end up in the public domain 

All in the public domain

If a public body has dealt with you - corresponded with you, investigated you, issued you with a licence or contracted work to you - it will have information about you. The Freedom of Information Act means anyone can ask to see that information, including your competitors, suppliers, customers and employees, unless you can claim confidentiality under one of the legal let-outs.

Know your let-outs

There are two important exceptions, when your information won't be given out:

  • Information can't be given out if you have legal rights to prevent it, for example, if you are a supplier to a public body and your contract says it can't disclose information it has about you because of that relationship.
  • 'Trade secrets' and information that would prejudice your commercial interests can't be given out. So, information about special equipment you use would probably be a trade secret - though not its state of repair.

Even if the let-outs apply, the public body can still disclose your information if it's in the public interest that it does, for example, where disclosure would show that it is spending public money wisely. So, details of pricing in your tender for work from a public body might be kept secret during the tender, but not necessarily afterwards.

Keep it out of the wrong hands

Protect your interests by knowing the information public bodies hold about you and whether it will be disclosed by:

  • Checking the information you have provided to public bodies in the past - is any of it sensitive? If so, prepare contingency plans in case it is made public.
  • Getting the public bodies concerned to tell you if they are asked for information about you (they are encouraged by government guidelines to consult with you in case an exemption applies, though they don't have to).
  • Asking them for a notice period before they reveal information about you, so you can plan to protect.
  • Specifically appointing someone to make sure future information you give to public bodies is vetted and managed.
  • Agreeing, when dealing with a public body, which information is commercially sensitive or a trade secret. Provide that information separately in a document or schedule clearly marked 'trade secrets'. Ask it to acknowledge that there is no public interest exception that will let them disclose that information.
  • When you contract or tender for work with a public body, getting specific agreement that information about you is confidential.

Find out more about the Freedom of Information Act on the Information Commissioner's Office website.

If in doubt, take legal advice.

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